Assistant Coach Sport Operations, Softball - Division of Intercollegiate Athletics

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information:

Title:

Assistant Coach Sport Operations, Softball - Division of Intercollegiate Athletics

Classification Title:

Academic Professional

Job Location or Region:

Urbana-Champaign - 133

Job Description Reason:

Vacancy

Appointment Type:

Permanent

Position Number:

UB6447

Position Class Code:

TFBDA-ASST UPRFL  ATHRC INTCL

Employee Group:

B - Academic Professionals

COA:

1 - Urbana

Organization Code:

336000

Organization Name:

Intercollegiate Athletics

College/Administrative Unit:

NU-Div Intercollegiate Athletics

HR Information:

Full Time Equivalent (FTE):

1

Is this position Security Sensitive?

Is this a Protection of Minors position?

Purchasing Authority of $5,000 or more?

Supervisory Authority of 20 or more?

Organizational Relationship:

Chancellor

Director, Division of Intercollegiate Athletics

Senior Associate Director of Athletics

Head Coach

Assistant Coach Sport Operations

PRIMARY POSITION FUNCTION/SUMMARY

Promote and manage synergies in the assigned sport program, by overseeing communications, content, and scheduling between head varsity coaches, and assistant

coaches, support staff, student-athletes and Division of Intercollegiate Athletics administration. Assist in the day to day operations and overall serve as the primary point of contact for all direct contact with the head coach.

•

Strategic Leadership –

• Oversee the daily set up for practice or gameday.

• Assist in game planning and preparation with coaching staff.

• Manage statistics during gameday.

• Assist the Head Coach in strategic planning, compiling and analyzing data for gameday.

• Liaison with Coaching staff and administration.

• Monitor and analyze overall program budget, including proposed travel budget annually.

• Facilitate equipment, apparel orders and inventory with equipment staff.

• Authorized to make P-card and T-card purchases on behalf of the assigned sport.

• Manage the team per diem card program for current student-athletes, staff, and for official visits.

• This includes working with Financial Operations to order cards and reporting lost/stolen cards.

• Prepare requisition for purchase order request for departmental purchases either thru iBuy or the Banner system. Contact vendors for Banner establishment.

• Coordinate with Business Office if special payment arrangements need to be made with vendors.

• Coordinate travel arrangements for the team/staff and manage needs during home and away competitions related to team communication, itineraries, equipment needs, team meals and per diem cards.

• Process expense reports for head and assistant coach. This includes team travel, competitions, recruiting and other miscellaneous reimbursements.

• Oversee that all policies are being followed to support DIA, campus and NCAA

• Support the coordination with negotiating the terms for game contracts, including, but not limited to guarantees, locations and or/logistics

50%

•

Communication –

• Manage branding strategy for Illinois Athletics and, the head coach, by coordinating and developing a communication plan and schedule for the Head Coach.

• Serve as the strategic communication, media relations, donor relations. Analyze the effectiveness of external and internal communications and implement changes as needed.

• Create, implement and cultivate recruitment and outreach plans with key recruiting constituents.

• Create, send and document correspondence on behalf of the head coach, including managing print and social media communication.

• Coordinate official campus visits for recruits and their guardian/guest, while ensuring the NCAA rules are followed.

• Design, coordinate, and organize activities as they relate to the alumni relations, community services and outreach efforts.

30%

•

Administrative –

• Collaborate on team building activities and team specific function.

• Create the Time Management Plan using Teamworks.

• Create and submit the APEC forms each semester on behalf of the sport program.

• Track and submit letter winner awards annually on behalf of the sport program.

• Coordinate scheduling facilities usage and preparation for practices and games.

• Coordinate with Event Management staff for all game day operation’s needs.

• Coordinate with Marketing and Promotions staff to provide game/tournament logistical information.

• Formulation and organization of data analysis in a manner useful to strategic team improvement.

• Coordinate housing for newcomers, preseason and campus breaks.

• Coordinate courtesy car exchanges with the development staff on behalf of the coaching staff.

20%

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications:

Bachelor’s degree in business, sports management, kinesiology, recreation or related field required

Current or previous intercollegiate athletics employment experience required. Having working knowledge of computers and their functions required. Skills in

listening, judgement and decision-making. Abilities in problem identification, reasoning, ability to develop original ideas to solve problems. Ability to independently Effective

organizational experience.

Specialty Factors:

Preferred Qualifications:

Education:

Preferred: Master’s degree in same areas as required

Experience:

Preferred: Experience with Division I intercollegiate athletics preferred. Experience managing sport travel and sport budgets preferred. Video experience preferred.

Maintain knowledge of and compliance with specific NCAA, Big Ten Conference, and institution rules as they related to this position is required

Championship Mindset and Expectations

Understands and displays professionalism and integrity that builds and maintains trust between student-athletes and fellow DIA staff;

Prioritizes and contributes to the life changing student-athlete experience;

Adheres to University, DIA, Big Ten, and NCAA rules and regulations;

Commitment to the Athletics Department and University’s mission and values;

Flexible to various scheduling to include nights, weekend work and some holidays, team travel; and

Maintain professional competency and skills required for professional practice.

PHYSICAL DEMANDS/WORKING CONDITIONS

Providing this information helps ensure that the essential functions of the position are fully documented for the benefit of employees, applicants, and the university.

Extreme cold

X

Extreme heat

X

Humidity

X

Wet

X

Noise

X

Temperature Changes

X

Inclement Weather

X

Physical Demands/Working Conditions Comments:

Travel work nights and weekends.  Work in inclement weather.

20%

Travel with the team may be required.

Manager Approval

Manager Approver

Perry, Tyra

Date Approved/Finalized

11/20/2025