Assistant Coach Sport Operations, Women's Golf

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information:

Title:

Assistant Coach Sport Operations, Women's Golf

Classification Title:

Academic Professional

Job Location or Region:

Urbana-Champaign - 133

Job Description Reason:

Vacancy

Appointment Type:

Permanent

Position Number:

UC8838

Position Class Code:

TFBFA-ASST UPRFL  ATHRC COACH

Employee Group:

B - Academic Professionals

COA:

1 - Urbana

Organization Code:

336000

Organization Name:

Intercollegiate Athletics

College/Administrative Unit:

NU-Div Intercollegiate Athletics

HR Information:

Full Time Equivalent (FTE):

1

Is this position Security Sensitive?

Is this a Protection of Minors position?

Purchasing Authority of $5,000 or more?

Supervisory Authority of 20 or more?

Regular Driver?

Organizational Relationship:

Chancellor

Director, Division of Intercollegiate Athletics

Senior Associate Director of Athletics

Head Coach

Director of Operation

PRIMARY POSITION FUNCTION/SUMMARY

Promote and manage synergies in the assigned sport program, by overseeing communications, content, and scheduling between head varsity coaches, and assistant coaches, support staff, student-athletes and Division of Intercollegiate Athletics administration. Assist in the day-to-day operations and overall serve as the primary point of contact for all direct contact with the head coach.

•

Strategic Leadership –

 • Serve as a strategic liaison between coaching staff and athletics administration to support alignment of program operations, priorities, and organizational objectives.

 • Monitor, analyze, and help guide the overall program budget, including annual travel budget planning and resource allocation considerations.

 • Provide oversight and strategic guidance to ensure adherence to NCAA, university, campus, and departmental policies, procedures, and compliance expectations.

40%

•

Coaching & Player Development –

 • Oversee the daily setup and operational readiness for practices and gameday activities.

 • Assist coaching staff with game planning, preparation, and strategic development.

 • Manage and analyze statistics during competitions to support in-game decision-making.

 • Assist the Head Coach in compiling, analyzing, and presenting data for competitive and strategic planning.

 • Formulate and organize performance and statistical data in a manner useful to strategic team improvement.

 • At the direction of the Head Coach, provide skill instruction to student-athletes and serve as a coach during varsity practices and competitions as needed.

 • Collaborate on team-building initiatives and team-specific functions to enhance culture and player development.

 • Coordinate official visits for recruits and their families/guests while ensuring NCAA compliance.

 • Create, implement, and cultivate recruiting and outreach plans with key recruiting constituents.

15%

•

Travel & Event Operations -

 • Oversee the daily setup and operational readiness for practices and gameday activities.

 • Assist coaching staff with game planning, preparation, and strategic development.

 • Manage and analyze statistics during competitions to support in-game decision-making.

 • Assist the Head Coach in compiling, analyzing, and presenting data for competitive and strategic planning.

 • Formulate and organize performance and statistical data in a manner useful to strategic team improvement.

 • At the direction of the Head Coach, provide skill instruction to student-athletes and serve as a coach during varsity practices and competitions as needed.

 • Collaborate on team-building initiatives and team-specific functions to enhance culture and player development.

 • Coordinate official visits for recruits and their families/guests while ensuring NCAA compliance.

 • Create, implement, and cultivate recruiting and outreach plans with key recruiting constituents.

15%

•

Operations & Financial Management  –

 • Facilitate equipment and apparel orders and manage inventory with equipment staff.

 • Authorized to make P-card and T-card purchases on behalf of the assigned sport program.

 • Manage the team per diem card program for student-athletes, staff, and official visits, including coordination with Financial Operations and reporting lost or stolen cards.

 • Prepare requisitions and purchase order requests through iBuy and Banner systems, including vendor setup coordination.

 • Coordinate with the Business Office regarding special vendor payment arrangements.

 • Process expense reports for head and assistant coaches, including travel, recruiting, and miscellaneous reimbursements.

10%

•

Communications, Branding & External Relations -

 • Manage branding strategy for Illinois Athletics and the Head Coach by developing and coordinating communication plans and schedules.

 • Serve as a strategic resource for communications, media relations, and donor relations.

 • Analyze the effectiveness of internal and external communications and implement enhancements as needed.

 • Create, send, and document correspondence on behalf of the Head Coach, including print and social media communications.

 • Design, coordinate, and organize alumni relations, community service, and outreach initiatives.

 • Coordinate the planning and execution of the annual women’s golf fundraiser and donor golf outing.

10%

•

Administrative Operations -

 • Assist with the creation and manage the Time Management Plan through Teamworks.

 • Create and submit APEC forms each semester on behalf of the sport program.

 • With consultation of the head coach, Track and submit annual letter winner awards for the sport program.

10%

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications:

Education: Bachelor’s degree in business, sports management, kinesiology, recreation or

related field required.

Experience: Current or previous intercollegiate athletics employment experience

required.

Specialty Factors:

Preferred Qualifications:

Education: Master’s degree in same areas as required

Experience: Experience with Division of Intercollegiate Athletics preferred. Experience

with Jump Forward and/or Teamwork’s platforms preferred.

Maintain knowledge of, and compliance with, specific NCAA, Big Ten Conference, and institution rules that relate to this position is required.

Having working knowledge of computers and their functions required.

Skills in judgement and decision-making.

Abilities in problem identification, reasoning,

Ability to develop original ideas to solve problems.

Ability to independently Effective organizational experience.

PHYSICAL DEMANDS/WORKING CONDITIONS

Providing this information helps ensure that the essential functions of the position are fully documented for the benefit of employees, applicants, and the university.

Physical Demands/Working Conditions:

Work Schedule, Travel, or Other Job Expectations:

Manager Approval

Manager Approver

Slone, Renee

Date Approved/Finalized

6/2/2026