Assistant Director, Event Management

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information:

Title:

Assistant Director, Event Management

Classification Title:

5009 - Events Administrator Associate

Job Location or Region:

Urbana-Champaign - 133

Job Description Reason:

Vacancy

Appointment Type:

Permanent

Position Number:

UC2099

Position Class Code:

5009A-EVENTS ADMIN ASSOC (LU)

Employee Group:

C - Civil Service Web/Dpt Tm Entry

COA:

1 - Urbana

Organization Code:

336000

Organization Name:

Intercollegiate Athletics

College/Administrative Unit:

NU-Div Intercollegiate Athletics

HR Information:

Full Time Equivalent (FTE):

1

Is this position Security Sensitive?

Is this a Protection of Minors position?

Purchasing Authority of $5,000 or more?

Supervisory Authority of 20 or more?

Regular Driver?

Organizational Relationship:

Chancellor,

Director of Athletics,

Deputy Director of Athletics,

Senior Associate Director of Athletics,

Associate Director of Athletics,

Assistant Director, Event Management,

Hourly

PRIMARY POSITION FUNCTION/SUMMARY

Oversee and/or assist with game day operations of various men and women's intercollegiate sports including officials and visiting team accommodations, safety of patrons and those competing, and emergency and event protocol set forth by the Big Ten Conference, NCAA, and university.

•

Event Management

 • Lead planning, coordination, and execution of home athletic events for Division I athletics programs

 • Assist with game day operations of football and various men’s and women’s intercollegiate sports in multiple athletic facilities

 • Create and execute emergency response plans across various sports and events

 • Plan and coordinate NCAA, Big Ten, and Illinois High School Association championships events

 • Assist with all special projects assigned by the Associate Athletic Director and Assistant Athletic Director for Event Management

70%

•

Strategic Leadership

 • Oversight of Student Ambassador program, including hiring, training and scheduling

 • Ensure high-quality game-day experience for student-athletes, fans, visiting teams, and stakeholders while maintaining NCAA, Conference, and university policies

 • Work compatibly and cooperatively with internal staff, personnel, and various constituents in the Division of Intercollegiate Athletics

25%

•

Financial

 • Oversee budgets for various game day accounts including the approval of expenditures prior to an event and the reconciliation of invoices following an event

 • Complete balanced budgets for Big Ten and NCAA Championships as well as operational budgets set by the Associate Athletic Director for Event Management

5%

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications:

Specialty Factors:

• Bachelor’s degree in Hospitality, Marketing, Public Relations, Communications, Business Administration, Student Affairs, or a closely related field.

• One (1) year (12 months) of professional work experience in Events Planning, Conference Management, Public Relations, Communications, Marketing, or any other related field.

• Demonstrated experience within collegiate athletics, professional sports, large-scale live events, and/or venue management.

Preferred Qualifications:

Two (2) years of professional work experience in Events Planning, Conference Management, Marketing, or any other related field in a collegiate athletic environment. Demonstrated experience working game days at NCAA Division I varsity sporting events, including football. Knowledge and experience in the coordination and staging of large customer service events.

•CPR/First Aid; familiarity with ADA accessibility

• Proficiency in using computer programs for developing event timelines, manuals, and communications materials (e.g., Microsoft Office Suite).

Maintain knowledge of, and compliance with, specific NCAA, Big Ten Conference, and institution rules that relate to this position is required.

Professional and positive attitude

Organizational skills with attention to detail

Proven verbal and written communication skills, as well as good interpersonal skills

Self-driven and possesses initiative

Championship Mindset and Expectations

Understands and displays professionalism and integrity that builds and maintains trust between student-athletes and fellow DIA staff;

Prioritizes and contributes to the life changing student-athlete experience;

Adheres to University, DIA, Big Ten, and NCAA rules and regulations;

Commitment to the Athletics Department and University’s mission and values;

Flexible to various scheduling to include nights, weekend work and some holidays, team travel; and

Maintain professional competency and skills required for professional practice.

PHYSICAL DEMANDS/WORKING CONDITIONS

Providing this information helps ensure that the essential functions of the position are fully documented for the benefit of employees, applicants, and the university.

Physical Demands/Working Conditions:

Fast-paced, high-visibility environment. May work in inclement weather.

Work Schedule, Travel, or Other Job Expectations:

Frequent evening, weekend, and holiday work.

Manager Approval

Manager Approver

Taylor, Katie

Date Approved/Finalized

6/4/2026