Assistant Director, Philanthropic Finance

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information:

Title:

Assistant Director, Philanthropic Finance

Classification Title:

Academic Professional

Job Location or Region:

Urbana-Champaign - 133

Job Description Reason:

Vacancy

Appointment Type:

Permanent

Position Number:

UD3470

Position Class Code:

NFCAA-ASST DIR  BSFIN

Employee Group:

B - Academic Professionals

COA:

1 - Urbana

Organization Code:

336000

Organization Name:

Intercollegiate Athletics

College/Administrative Unit:

NU-Div Intercollegiate Athletics

HR Information:

Full Time Equivalent (FTE):

1

Is this position Security Sensitive?

Is this a Protection of Minors position?

Purchasing Authority of $5,000 or more?

Supervisory Authority of 20 or more?

Regular Driver?

Organizational Relationship:

Chancellor

Director of Athletics

Deputy Director of Athletics

Senior Associate Director of Athletics, Financial Operations

Assistant Director of Athletics, Financial Operations

Assistant Director, Philanthropic Finance

PRIMARY POSITION FUNCTION/SUMMARY

Under the general supervision of the Assistant Director of Athletics, Financial Operations, provide a variety of services that are complex, highly diversified, and require independent judgment. Support the effective use of departmental financial resources related to the finance functions of the Division of Intercollegiate Athletics (DIA) and State Farm Center (SFC), with the goal of efficient and value-added business operations processes, and effective interaction with all levels of DIA and the University of Illinois.

•

Philanthropic Communication & Engagement

• Collaborate with Major Gift Officers to ensure the impact of gifts solicited and received are maximized.

• Enhance donor engagement by ensuring appropriate benefits are fulfilled through the collaborative efforts of the development team.

• Provide donors with updates on the status of their gifts, acknowledgments, and tangible impact of their contributions.

• Develop and maintain comprehensive donor stewardship materials, including financial reports, thank you letters, and engagement summaries that effectively communicate the value of donor contributions.

• Address donor inquires and resolves issues related to financial contributions, receipts, and benefit administration.

• Educate Major Gift Officers on how donor contributions impact the overall DIA financial structure, including day-to-day financial operations and capital projects.

50%

•

Financial Monitoring and Gift Administration

• Prepare financial settlements for various internal DIA events.

• Prepare and submit year-end accrual information to University Accounting and Financial Reporting (UAFR). 

• Prepare and analyze internal financial reports for State Farm Center operations.

• Process daily credit card transactions for various revenue generating units within the DIA.

• Reconcile credit card activity, processing disputed transactions as needed.

• Monitor receivables for major gifts, annual fund, premium seating, and recurring/unique contributions. 

• Work with University of Illinois Foundation (UIF) to pursue past due balances.

• Serve as point for tracking and authorization of benefits associated with various giving levels.

• Assist as needed with matching gift programs, serving as liaison with companies to assist with giving.

• Coordinate the processing, recognition, and utilization of the DIA Gift In Kind program.

40%

•

Administration

• Serve as liaison between DIA and UIF as needed.

• Assist with integration of donor information between DIA and UIF systems.

• Assist with internal and external audits as needed.

• Other duties as assigned.

10%

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications:

Bachelor's degree in business administration, accounting, or a field related to the position.

Two years of professional business, financial, and/or managerial work experience.

Specialty Factors:

Preferred Qualifications:

Master’s degree in Accounting, Finance, or athletics-related field. Five years of business work experience within intercollegiate athletics.  Familiarity with Banner, Paciolan, and TED/Blackbaud software.

• Knowledge of University Business Policies & Procedures.

• Strong attention to detail.

• Strong organizational skills.

• Self-motivated with high degree of personal initiative.

• Ability to independently take on a task from inception to implementation.

Championship Mindset and Expectations

• Displays professionalism and integrity.

• Understands and displays professionalism and integrity that builds and maintains trust between student-athletes and fellow DIA staff.

• Prioritizes and contributes to the life changing student-athlete experience.

• Adheres to University, DIA, Big Ten, and NCAA rules and regulations.

• Commitment to the Athletics Department and University’s mission and values.

• Flexible to various scheduling to include nights, weekend work and some holidays, team travel.

• Maintain professional competency and skills required for professional practice.

PHYSICAL DEMANDS/WORKING CONDITIONS

Providing this information helps ensure that the essential functions of the position are fully documented for the benefit of employees, applicants, and the university.

Physical Demands/Working Conditions Comments:

Manager Approval

Manager Approver

Fink, Maddie

Date Approved/Finalized

4/14/2026